Booking software built for counsellors

Manage your counselling practice without the admin. Clients book sessions online, receive reminders, and pay securely — so you can give them your full attention.

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Free for 30 days. No credit card required. Cancel anytime.

Sound familiar?

Common challenges counsellors face — and how Booker solves them.

Clients don't show up

Automated email and SMS reminders 24 hours before each session. Track no-show rates per client to spot patterns early.

Confidentiality is non-negotiable

Fully GDPR compliant with UK-hosted encrypted storage. Share sensitive documents with email verification. Your clients' data stays safe.

Scheduling around clients is complicated

Set your available hours, block personal time, and let clients book themselves. Initial assessments, regular sessions, and crisis slots — each with their own rules.

Talking about money feels uncomfortable

Clients pay when they book or via a payment link after. No awkward conversations — the system handles it professionally.

Everything you need to run your practice

Session Scheduling

Initial assessments, regular sessions, and follow-ups — each with custom duration, pricing, and buffer time for notes between clients.

GDPR Compliant

All data encrypted at rest and in transit. UK-hosted servers. Clients can request data exports. Built for confidentiality from day one.

Automatic Reminders

Email confirmations on booking, plus SMS reminders the day before. Fewer missed sessions, fewer wasted hours.

Secure Document Sharing

Share intake forms, consent documents, or resources. Sensitive files require email verification before the client can view them.

Online Payments

Accept payment at booking or send a link afterwards. Automatic refunds when clients cancel within your policy.

Cancellation Policies

Set tiered refund rules — full refund with 48 hours notice, partial within 24 hours, none for same-day. Clients see the policy before they book.

Private Client Links

Issue a booking link to one client rather than publishing your diary. They see only the services you have picked for them.

Professional Landing Page

Set up a calm, professional page covering your approach, your fees and how to get in touch, with a booking button. Live at yourname.booker-app.com.

Calendar Sync

Sync with Google, Outlook or Apple Calendar so sessions sit alongside the rest of your week.

Video & Audio Sessions (Beta)

See clients who cannot travel to you, by video or audio only, with no third-party tool involved. They join from the link in their confirmation email — no account needed. EU-hosted, encrypted in transit and at rest.

Session Notes

Online or with a session in the room, Booker Tools transcribes on your own computer and never records the audio. You get a session note with a risk section, DAP or BIRP when you finish.

Client Reviews

Reassurance for people who are nervous about reaching out. Approved reviews carry a rating and comment from a verified client with no name, and nothing is requested or published without you approving it first.

Session notes with Booker Tools

Booker Tools turns each session, online or face to face, into a session note, DAP or BIRP, without your audio ever leaving your computer.

Transcribed on your own computer. Your audio is never recorded or uploaded.

Desktop app for Mac, Windows and Linux. Included for Booker customers with the AI assistant switched on.

About Booker Tools Download the app

iPhone and Android: coming soon, with the Booker AI assistant built in.

Up and running before your next client

Most people go from sign-up to a shareable booking link in under ten minutes.

  1. 1

    Set up in minutes

    Add your services, prices and weekly hours. Connect Stripe if you want to take card payments.

  2. 2

    Share your link

    Put your booking page on your website, socials or email signature. Clients pick a time and book.

  3. 3

    Let Booker run the admin

    Confirmations, reminders, payments and receipts go out on their own. You turn up and do the work.

One plan. One price. Everything in it.

No per-client charges and no per-booking fees. The AI assistant comes with it. For session notes written up from your calls, Sole Trader Plus is free while it's in preview, then £15 a month for early users.

  • Most popular

    Sole Trader

    £8 /month

    30 days free, then £8 a month. Everything one practitioner needs.

    • Unlimited clients
    • Public and private booking links
    • Email confirmations and reminders
    • SMS reminders 24 hours before (once subscribed)
    • Card payments through Stripe
    • Invoicing with VAT, PDF and bank transfer
    • Cancellation policies with automatic refunds
    • Booker Video sessions (Beta)
    • Landing page at your own subdomain
    • Calendar sync with Google, Apple and Outlook
    • Secure document sharing
    • Client reviews with moderation
    • AI assistant (Preview): set up and run your practice in plain English, with a monthly allowance
    • Landing page drafts, review requests and thank-you replies written by AI in your voice
    Start free trial
  • Preview now

    Sole Trader Plus

    Free while in preview

    Then £15/month early-bird if you join during the preview

    Everything in Sole Trader, plus session notes written up from your calls and no fixed AI allowance. Free on top of Sole Trader or your trial while it's in preview: download Booker Tools from Settings. £15 a month when it launches, Sole Trader included. Join Plus during the preview (joining opens soon in Settings) and you keep the early-bird price, below the standard Plus price, for as long as you stay subscribed.

    • Everything in Sole Trader
    • Session notes and transcripts with Booker Tools, our desktop app, with the audio kept on your computer
    • The AI assistant with no fixed monthly allowance, under fair use
    • Connect Booker to Claude, ChatGPT and your own tools through MCP Coming soon
    • Recordings, transcripts and session notes for Booker Video calls in the web app Coming soon
    • Live captions and background noise removal on calls Coming soon
    Try it free

30-day free trial on Sole Trader. No card needed to start. Standard Stripe fees apply to card payments. Cancel anytime.

Start your free trial today

30 days, every feature, no card. Set up your services and share your link before your next client.

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£8 a month after the trial. Cancel anytime.

Sole Trader Plus is free while in preview

Booker Tools, our desktop app, writes up your session notes from your calls with the audio kept on your computer, and the AI assistant has no fixed monthly allowance. Connecting Claude and ChatGPT, and recordings in the web app, are coming soon. £15 a month when it launches, Sole Trader included. Join Plus during the preview (joining opens soon in Settings) and you keep the early-bird price, below the standard Plus price, for as long as you stay subscribed.

One email when the Sole Trader Plus plan launches. Nothing else.